4 Day Work Week FAQs - Your Questions Answered (2024)

There's a lot of questions which come up when someone mentions the "4 day work week". It's a new concept after all...

That's why we caught up with Joe O'Connor, director and co-founder of the Work Time Reduction Center of Excellence, to answer all your 4 day work week related queries! Let's jump straight into it:

1. Can a four-day week work for every industry?

Nobody is arguing that a 4-day ‘9 to 5’ will become the norm in areas with atypical hours and work patterns that currently don't have a standard five-day week structure. The shorter working week is not a one-size fits all approach.

We believe that we have the productive and technological capacity for the four-day week to replace the five-day week as the ‘new normal’, and for some version of work time reduction to be achieved across all sectors of the economy.

To address the particular complexities and peculiarities of different industries, we've developed specialized solutions for areas as diverse as law, marketing and insurance at the Work Time Reduction Center of Excellence, led by experts and supported by practitioners in each field.

2. Are there some sectors or organizational types that this would never work for?

Some industries and organization types are the ‘low hanging fruit’ - for example, in many ‘white-collar’, knowledge work roles that previously were typically ‘office work’ but are now most likely hybrid or remote-first, effectively the four-day week is already here. It’s just buried under the rubble of unnecessary and overlong meetings, distractions and interruptions, outdated practices, wasteful processes and poor use of technology. Once you set about addressing these inefficiencies, the four-day week is well within reach.

In other areas, it might require a deeper level of innovation and organizational redesign, however we have experience working with companies from practically every industry to achieve some form of work time reduction, from restaurants to manufacturers and everything in between.

3. What about organizations that say it might work for one department but it won’t work across the whole organization?

Even within organizations, it is often not a one-size-fits-all approach.

The four-day week might look different depending on the department, for example - a single universal day off might make sense for teams who create most of their value through internal collaboration, but for other areas like customer service support and retail this will likely not be feasible, so clever rostering and flexible scheduling will be required to maintain service coverage.

Different variations of work time reduction, such as five shorter days, may also be more suited to some departments than a pure four-day week.

Starting a trial in one part of the business with a view to minimizing risk, learning from the experience and outcome of the trial, building buy-in and confidence, and then expanding the policy more widely is a viable option for many businesses.

Another option may be to run multiple experiments involving different variations of work time reduction and/or flexible working models in order to compare, contrast and inform their broader future of work approach.

A central consideration at all times is that employees perceive the process to be fair, to ensure organizational buy-in.

Differentiated trials and policies are easier to implement from both a people and an operational perspective if the departments involved are less mutually interdependent in their day-to-day work.

4. How does it work for part-time workers?

The most common approach is to apply the hourly reduction on a pro-rata basis to part-time workers. For example, if full-time workers are moving from 40 hours to 32 hours, someone currently working 20 hours would move to 16.

Another application is in the case of employees who are already working a 4-day week on 80% hours, but for 80% of the pay. Companies will often equalize their salary to 100% when the new “full-time” becomes 80% of the hours, so long as their responsibilities and expected output is the same as full-time staff (which often they find was already the case even while they were earning less salary). The pro-rata option can also work here - using the previous example, these workers would move to a 25.6 hour week (could round up to 26). Sometimes companies give these staff the choice between the pay increase and the further reduction in hours for the same pay.

Part-time workers or contractors on a very low number of hours may not need to be covered by your organization’s four-day week policy. Apply the test as to whether other HR policies apply to them, or if they would attend a company-wide meeting.

5. How does the shorter working week work for organizations with billable hour pricing?

Firms in law, marketing, accountancy or other professional service industries where the billable hour is typically utilized have successfully moved to a shorter working week in one or more of the following ways:

  • Moved partly or wholly from billing by the hour to value-based or project-based fixed fee billing, either in advance of or alongside their shift to a shorter working week
  • Finding efficiencies within the billable hour structure in order to deliver work in less time than the standard chargeable estimate
  • Maintained billable hours at or near the same levels by finding sufficient efficiencies in their non-billable overheads, allowing for a greater focus on direct client work

Often, the answer is some combination of the above.

6. Is there any pattern in behavior of where the motivation for a shorter working week is coming from in organizations? And where is the resistance coming from?

In small businesses with a flat organizational structure, the project is usually driven directly by the CEO and/or founder; for larger organizations, it tends to still come from the leadership or executive team but typically might be their head of people, HR or operations, or someone leading on a project to rethink and redesign the future of work.

The biggest motivation for leaders tends to be talent attraction, retention and competitive differentiation.

Resistance often comes from department heads or managers who see genuine implementation difficulties and are skeptical as to feasibility, or who feel threatened by a process to uncover inefficiency as being an implicit criticism of their management.

7. Can a four-day week work for bigger, more complex organizations, or is it more suitable to small-mid sized businesses?

Based on the conversations we are having, it's only a matter of time before we see lots more companies with significant market presence moving in this direction, but the more complex the organization, the more complex the transition will be.

Large, multi-global, multi-disciplinary organizations with a range of different locations and functions will have a greater level of decision-making bureaucracy, and will likely need to design a variety of different applications of the shorter working week customized to different parts of their business. Therefore this might look more like a 12-24 month transformation than a 6-month trial.

Conclusion

Thanks again to Joe for taking the time to answer these questions - we couldn't agree more with his answers. In a future post we'll be taking more of your questions such as:

  1. How does it work for a multi-global project?
  2. How do you deal with public holidays, and/or holiday entitlements overall?
  3. What if you can’t just close your office on a Friday?
  4. And more

If you've got any other questions you'd like answer - please feel free to get in touch.

Phil McParlane

Founder @ 4dayweek.io

Phil the founder of 4dayweek.io - the world's largest job board for jobs with a better work-life balance. He completed his PhD in Computer Science before working as a Data Scientist & Software Engineer at Microsoft, Yahoo and Solarwinds. After feeling disengaged with the 9-5, Phil quit his job to promote the benefits of a shorter work week.

Would you like a 4 day work week?

4 Day Work Week FAQs - Your Questions Answered (2024)

FAQs

What are the arguments for a 4-day work week? ›

With fewer days in the office, employees are often more focused and motivated to complete their tasks efficiently, reducing procrastination and time wasted during the workday. Competitive advantage for hiring: A four-day workweek is also a competitive advantage for employees.

What is an example of a 4-day work week policy? ›

Choose any four days of the week (from Sunday to Saturday) to work 10 hours per day. Choose any time of day to take your one-hour lunch break. Work eight hours per day Monday to Thursday from 4 am to 1 pm (with an hour break at 9 am). We will provide paid time off for eight hours each week.

Do you agree with the concept of a four day work week? ›

Increased Productivity

It has been found that productivity increases when people reduce their work hours. Employees with a four-day workweek are more alert and use most of their time productively. They also take fewer sick leaves since they are less pressured, happier, and healthier than their traditional counterparts.

What are the advantages and disadvantages of working 4 days a week? ›

Pros of a 4-day work week can include cost savings, increased productivity, and employee retention. Some disadvantages, however, can include scheduling challenges, reduced productivity, and added stress.

How do you justify a 4-day week? ›

Explain the reasons for the request

Before meeting with the manager, you should prepare explanations and reasons for moving to a four-day work schedule. It is worth discussing how the job affects your mental health and well-being. Even simply raising awareness of mental health is a step in the right direction.

What are the negative effects of a 4-day work week? ›

But, a 4 day work week does have its disadvantages
  • Balancing 4 day shift patterns may leave some at a disadvantage.
  • Less time to be just as productive.
  • Employee engagement could fall.
  • Stress could increase with a 4 day work week.
  • Business costs could increase.
Mar 27, 2024

What are the criticism of 4-day work week? ›

Critics argue that many employees could end up working longer hours on the four days they are in the office, which could negate the benefits of an extra day off. In industries where customer service and client interactions are crucial, a four-day work week might pose challenges.

Are people happier with the 4-day work week? ›

A U.K. four-day workweek pilot has shown lasting benefits more than one year later. The four-day workweek is proving to be the gift that keeps on giving. Companies that have tried it are reporting happier workers, lower turnover and greater efficiency. Now, there's evidence that those effects are long lasting.

Does a four-day work week reduce stress? ›

The 4 day week is, without a doubt, a powerful opportunity to improve the health and well-being of your employees. Have a look at this data reported by 4 day week pilot program participants: Two thirds of employees reported less burnout. 33% reported decrease in work-related stress.

Is a 4 day working week more productive? ›

Increase in productivity levels

Perpetual Guardian, a New Zealand firm trialled a four day week. The results found that 78% of employees could more effectively balance their work and home life. This was compared to 54% prior to the experiment.

How does a 4-day work week affect hourly employees? ›

Increased Productivity and Employee Morale

Rather than forcing employees through hours of unproductive labor, the four-day workweek model allows them to rest so that they can reemerge with a refreshed outlook and optimism for their jobs.

Does 4-day work week mean less money? ›

What could a four-day work week mean for my paycheck? Here's the good news: If you're a salaried employee, a four-day work week would likely mean you get more time off while receiving the same pay. In other words, no change to your regular paycheck. If you're an hourly employee, here could be changes to overtime pay.

Why should we have four-day weeks? ›

Cost savings: The model can save schools money by reducing expenses like transportation and utilities. Improved student performance: Some studies have shown that students perform better on standardized tests with the four-day week model.

What are the arguments against 4 day school week? ›

  • One fewer day per week means less structure and less time a student is thinking about school. ...
  • It is harder to stay focused over the course of a longer day. ...
  • Many times, 4dsw have about 3-4 less hours in school per week—harming academic achievement.
Oct 4, 2023

What are the pros and cons of 4 on 4 off shift pattern? ›

The 4 on 4 off shift pattern can be good for those seeking regular extended time off and a predictable schedule. Pros include ample rest days and coverage consistency, while cons can involve longer workdays and potential challenges in personal scheduling on workdays.

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