Normally, you can Bcc (blind carbon copy) an email to recipients easily with typing recipients’ email addresses into the Bcc filed in Outlook. However, there is no Bcc filed in the meeting window when we sending a meeting invitation. In fact we can send meeting invitations with Bcc by adding Resource attendees in Outlook.
To send meeting invitation with Bcc in Microsoft Outlook, you can do as following:
1. Shift to the Calendar view, and create a new meeting invitation:
- In Outlook 2010 and 2013, click the New Meeting button on the Home tab;
- In Outlook 2007, click the File > New > Meeting Request.
2. In the Meeting window, click the To button.
3. In the popping up Select Attendees and Resources dialog box, find out and select the attendees that you will bcc the meeting to, then click the Resources -> button, at last click the OK button. See screen shot:
Notes:
(1) Holding the Shift key, you can select multiple adjacent attendees with clicking the first one and the last one;
(2) Holding the Ctrl key, you can select multiple non-adjacent attendees with clicking each attendee one by one.
4. Now you get back to the meeting window, compose your meeting, and click the Send button.
Note: If you need to Cc (Carbon copy) a meeting to attendees, just add attendees into the Optional filed in the Select Attendees and Resource dialog box. See screen shot above.
Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!
- Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
- BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
- Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
- Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
- Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
Read More... Download Now...
Sort comments by
Oldest First
Newest First
Comments (32)
No ratings yet. Be the first to rate!
Matthew
#15731
This comment was minimized by the moderator on the site
This doesn't work. Attendees are in the invite under resources it is not BCC
Reply
Kathy scharmer Matthew
#15732
This comment was minimized by the moderator on the site
I found the same thing. I'm trying to send a meeting invite to about 3000 people and don't want them scrolling through the names to get to the meeting invite.
Reply
Reinier Veral Kathy scharmer
#15733
This comment was minimized by the moderator on the site
This works but when you delete someone from the resource list (remove a person from the meeting), the invitation gets sent to all the other attendees.
Reply
shontel Matthew
#15734
This comment was minimized by the moderator on the site
If you send it to a colleague as a test like I did, this does work, they can accept and decline and they don't see who else was invited. yes they come up as resources at your end but they cant see that.
Reply
Genevieve shontel
#15735
This comment was minimized by the moderator on the site
This does not work, I tested it in house and all staff could see each other as a location
Reply
Lainie Genevieve
#15736
This comment was minimized by the moderator on the site
We are running into the same issue. When we e-mail addresses as a resource they display to everyone. Any help would be appreciated.
Reply
Mohamed Ibrahim Lainie
#15737
This comment was minimized by the moderator on the site
Do the same way as mentioned above and at last in location clear all the mails which you set as for BCC mail and put any name for it and send the mail.
Reply
Lainie Genevieve
#15738
This comment was minimized by the moderator on the site
We may have just figured out something. It may be that the actual e-mail field is not displaying. There is a display name that is equal to the e-mail address. We tried changing a display name to "Test" and what appeared was "Test." Now we will research how to take out the display name.
Reply
cool Lainie
#15739
This comment was minimized by the moderator on the site
within location type as online or location name, then choose scheduling and add users as resources.. it worked for me
Reply
pat monkres
#15833
This comment was minimized by the moderator on the site
How do you add CC or Bcc to your meeting invite. I dont want to have directors and ea's on the TO: box.Thanks.
Reply
pat monkres
#15834
This comment was minimized by the moderator on the site
Can you elaborate more on how to add Cc's on a meeting invite?
Reply
Vicky
#17069
This comment was minimized by the moderator on the site
The problem is that the invitees cannot accept or decline via the invite - they have to (know to) open the meeting in the calender and select their response from there.
Reply
Harish
#18867
This comment was minimized by the moderator on the site
Figured out a way to do this :-) However, it's not straight forward but requires 4 steps :sad: (1) Create a meeting invitation and send it to yourself.(2) Create a new email, bcc all the recipients.(3) Drag and drop meeting invitation from the outlook calendar window into the newly created email window with all the bcc'd recipients (The calendar invitation now appears as an attachment to the newly created email)(4) Request all senders to RSVP by following the below instructions (a) Open calendar attachment in the bcc'd email. (b) Select "copy to my calendar" at the extreme top left corner (of the attached meeting invitation window) which prompts the recipients to either accept, tentatively accept or copy the meeting to their calendar.
Reply
Lisa Harish
#18868
This comment was minimized by the moderator on the site
Hi Harish - I followed your instructions. The recipient received a message that says: You don't have appropriate permission to perform this operation.
Reply
April Harish
#18869
This comment was minimized by the moderator on the site
This worked out very well for me. Thank you so much for the assistance.
Reply
Marta
#19954
This comment was minimized by the moderator on the site
Harish, you are brilliant! Thank you :-)
Reply
andy
#29512
This comment was minimized by the moderator on the site
This doesn't make it BCC it puts their name in the location it might as well be in the invite this is a gap in Outlook I guess
Reply
Miguel
#34630
This comment was minimized by the moderator on the site
This is a brilliant hack, thank you, and it still works (and is needed) in 2021. Moving all the invitees to the Resources box (in desktop Outlook) works. You don't see it in the main invite window though (they still show in the Required box) however if you click the "Required" button to confirm, you'll see your list of invitees still in the resources box. Recipients won't see anybody else on the invite.
The only downside that I noticed is that depending on the recipient's email platform, you may or may not get Acceptances or Declines to the meeting. In my experiments, Gmail sent a response back that got recorded in the Tracking, but Hotmail didn't send a response even though the recipient clicked Accept.
Reply
Vijay
#34850
This comment was minimized by the moderator on the site
Perfect!! It works very well. Thank You.
Reply
Michael Moore
#35309
This comment was minimized by the moderator on the site
A problem with this approach is that it requires you to have your invitees in your people list. This is not always practical.
Reply
Bev
#36193
This comment was minimized by the moderator on the site
so in 2010 and 2013... i understand that you click on the word "required" and make sure names are in "resources".. then the evite goes as a bcc .. how do you turn off responses?
Reply
Bing
#36677
This comment was minimized by the moderator on the site
When I select Resources with email I plan for BCC, it turned to be Location change instead of BCC, does anyone know why? Thanks
Reply
Jenelle Bing
#36678
This comment was minimized by the moderator on the site
Mine did this too, but I just said not to update the location and proceeded from there. Worked.
Reply
Sergio
#37055
This comment was minimized by the moderator on the site
When sending a meeting BCC like stated here, can attendees see each other in the "Tracking" tab of the meeting?
Reply
extendoffice.
#38249
This comment was minimized by the moderator on the site
Problem tylko jest taki, że gdy ktoś prześle dalej to spotkanie z poziomu Outlooka to Outlook zacytuje nagłówek oryginalnego zaproszenia, a z nagłówka zaproszenia odczytasz wszystkie adresy zaproszonych. Nie działa. Jedyna opcja jaką znam, to wysłanie zaproszenia ze strony outlook.com Opcje odpowiedzi > Ukryj listę uczestników
Reply
Report
1
brenda bivaud
#38459
This comment was minimized by the moderator on the site
Hi
How can we do this with the "new outlook" please
I am able to manage it
Thank you!
Brenda
Reply
Amanda Lee brenda bivaud
#38471
This comment was minimized by the moderator on the site
Hi there,
For newer versions, the To... button is replaced with Required and Optional. Click either one as you need and then add recipients in the Resources box.
Amanda
Reply
Report
David
#39688
This comment was minimized by the moderator on the site
do it in online version of Outlook, in New meeting select Response options and use checkbox Hide attendee list.
it works only online, in your installed app this version isnt accesible - you know Microsoft...
Reply
1
Jay
#40700
This comment was minimized by the moderator on the site
This is not a proper hack.
Still invitees appear in other section.
Reply
Ralse
#40879
This comment was minimized by the moderator on the site
Too bad they again haven't thought of common everyday things when designing their software.
I need to invite several people who signed up for a vaccine, I do not think it's proper to make publicly known who signed up.
My only alternative is to create an invite per person.
Reply
Amanda Lee Ralse
#40889
This comment was minimized by the moderator on the site
David #39688
do it in online version of Outlook, in New meeting select Response options and use checkbox Hide attendee list.
it works only online, in your installed app this version isnt accesible - you know Microsoft...
Hi there,
You can try the above advice from David. 🙂
Amanda
Reply
Report
JP
#41214
This comment was minimized by the moderator on the site
In new Outlook Desktop App, create new meeting -> scheduling assistant -> add resources (NOT required or optional attendees). The attendees will still receive RSVPs, but will not see who else is invited.
Reply
1
There are no comments posted here yet