Mail Merge uses the official Gmail API to send emails and thus the daily sending limits of Gmail also apply to your email campaigns.
Email Sending Quota
With Mail Merge, you can send messages to anywhere between 400 and 1500 email recipients per day and the sending limits will vary based on the type of your Google account (Gmail, Google Apps or Google Workspace).
| Google Account | Daily Quota (per 24 hours) |
|---|
| Gmail account | 400 recipients |
| Google Apps Legacy | 400 recipients |
| Google Workspace | 1500 recipients (learn more) |
Check your Email Quota
Inside your Google Sheets, go to Add-ons menu, choose Mail Merge with Attachments and then click the Show Email Quota menu. It will instantly show your current email sending quota.
How is Email Quota calculated
When you send an email through Gmail, a recipient is any "To", "CC", or "BCC" address in the outgoing message. The daily sending quotas are based on the number of recipients, rather than on the number of email messages.
Thus if you send a merge batch of 2 emails and there's one recipient in the CC field of each message, your daily sending quota will be reduced by 4 (To=2, Cc=2) recipients.
Check your Google Account Type
If your email address ends with @gmail.com or @googlemail.com, you have a free Gmail account. If you have your domain in the email address - like @company.com - your organization is probably running on Google Workspace (formerly GSuite) and you'll access to higher email sending limits.
You can check the type of your Google Workspace (GSuite) account by visiting this link. Make sure that you are signed in with the correct Google account and you'll instantly know the Google Workspace edition that you are subscribed to.
tip
If your edition is listed as GSuite legacy free edition, your organization is running the free version of Google Apps and your daily limits will be 400 emails per day.
When is the Daily Quota Reset
Google will automatically reset your email sending quota once every 24 hours. The exact time when Google renews your quota could vary but we've seen that the quota often resets around 1 PM PST.
How to Increase Email Quota
The upper email quota limits are set by Google and there's no way to increase the quota and send more emails per day from your Gmail or Google Workspace email address.
The sending limits are per user in a Google Workspace domain. If your organization has 5 email accounts, each account will have their own sending limit and thus the company can send up to 1500*5 = 7500 emails per day.
Things to know
- If you have multiple recipients per message, each recipient will count against your daily email quota.
- If you are using other email sending add-ons with your Google account, the email quota consumed by them will affect your quota in mail merge.
- If you are using an email alias to send merges on behalf of another user, it will still count towards your own email limit.
- If you have just upgraded to Google Workspace, your email quota may be limited during the trial period.
FAQs
Email Sending Quota
What is the daily limit for mail merge? ›
The 1,500-recipient daily limit for mail merge ensures that you can still send up to 500 normal messages per day and not exceed the 2,000-per-day limit for work, school, and Workspace Individual accounts.
What is the daily limit for sending emails? ›
For a standard Gmail account, the sending limit is typically up to 500 emails per day, while a paid Google Workspace account offers a higher sending limit, usually up to 2,000 outbound and internal messages per day. These limits are designed to prevent spam and ensure reliable service for all users.
How many emails can I make in one day? ›
Free Gmail account — If you use a free Gmail account, you are limited to sending a maximum of 500 emails in a 24-hour period, and a maximum of 100 addresses per email. Paid Google Workspace account — If you use a paid Google Workspace account, you are limited to sending a maximum of 2,000 emails in a 24-hour period.
How can I send more than 500 emails a day on Gmail? ›
If you want to send more than 500 emails daily, you need to have a paid Google Workspace, which allows you to send emails up to 2000 emails per day. However, be sure not to exceed this limit otherwise Gmail might temporarily block your account.
What is the bulk email limit? ›
Email sent from Office 365 is subject to the standard Office 365 Limits, including: Maximum of 500 recipients per message. Maximum of 10,000 recipients per day. Maximum of 30 messages per minute.
What is the email quota for Gmail? ›
Gmail Account
The free Gmail account offers you 500 emails or recipients, which means the maximum number of recipients you can reach out to in a day is limited to 500. It means you can send a single email to 500 recipients or 5 emails to 100 recipients each.
How can I send 10000 emails a day for free? ›
How to send 10,000 emails a day? If you want to send 10,000 emails in a day, you should use multiple Google Workspace accounts since each has a 2,000 email daily limit. Alternatively, you can use a service like Saleshandy to send multiple emails at scale.
What is the maximum emails per day in Office 365? ›
Office 365 has a limitation of being able to send to 10,000 recipients per day. A single email can be addressed to as many as 500 recipients. These limitations are set by Microsoft, thus IOT is unable to adjust these settings.
What is the daily email limit for free Outlook? ›
What is the email sending limit for Outlook? Outlook lets you send up to 300 emails per day with a free account. What is the email sending limit for Microsoft 365 / Office 365 / Exchange? For paid Microsoft 365 accounts, the email sending limit is 10,000 emails per day.
You can only send and receive a maximum of 500 emails within a 24-hour period. The number of recipients in a mass email is also limited to just 500. Businesses with a growing subscriber list will use the 500 limit very quickly.
Is 50 emails a day a lot? ›
If you are someone who sends a lot of emails per day, we would like to tell you that there is a limit to it. You should not send more than 50 emails per day because after a certain point, the recipient will feel overwhelmed and might not even read your email.
Is there a limit to making emails? ›
Google has set a limit to prevent abuse and spamming from Gmail accounts. As of 2021, the limit for sending emails from a Gmail account is 500 recipients per day for a standard Gmail account, while G Suite or Google Workspace accounts have a limit of 2,000 recipients per day.
How can I send thousands of emails at once? ›
How to send mass email in Gmail
- Step 1 – Create multiple Gmail accounts (optional) ...
- Step 2 – Add your contacts. ...
- Step 3 – Group your contacts using labels. ...
- Step 4 – Compose the email. ...
- Step 5 – Select the email recipients and send your email.
How can I send bulk emails for free? You should use Sender to send bulk emails for free. Sender lets you send up to 15000 emails per month to up to 2500 subscribers without charging a penny. Sign up for Sender's free account, set up a campaign, design the email, and send it easily.
Is GMass free to use? ›
A: GMass is free to send 50 emails per 24 hours. To send more than 50 emails per day, please subscribe to a paid plan.
Is there a limit on mail merge fields? ›
The mail merge field name's length limit is 255.
What is the text limit for mail merge field? ›
[Solved] Mailmerge 255 character limit - Microsoft Office Forums.
Can I send 400 emails at once? ›
You can only send and receive a maximum of 500 emails within a 24-hour period. The number of recipients in a mass email is also limited to just 500.
